Planning Your Trip>Air Information

Viking Air Plus Program

Viking Air Plus is our exclusive custom air department, for guests who have specific travel needs or special requests. Depending upon your travel schedules, requests and flexibility, our team of experienced Viking Air Plus agents will work with you and can assist with the following services for both coach and business class air:

• Deviate to an alternate destination city or stay extra time before or after your cruise or cruisetour (click here to see a list of destinations offered)
• Stop over in another destination such as London, Paris, Rome or a U.S. gateway
(click here to see list of other stopovers)
• Nonstop flights or the most direct air service available
• Reservations with airlines that accept frequent flyer mileage
• Travel on specific airlines or air routing
• Confirmation of flight schedules at time of reservation—no waiting once deposit and Passenger Information Forms are received
• Coordination of family, friends or groups traveling together from the same or different cities
• Premium economy class for greater comfort and amenities, where available

Please note: A $50-per-person nonrefundable fee applies (2008-$75 per person), as well as any additional airline-imposed charges for premium air carriers and services, date deviations and stopovers. Transfers are not included for date or city deviations.

Call Viking Air Plus toll-free today: 1-877-523-0580.
Our hours of operation are: Monday–Friday 7:30 a.m.–4:00 p.m. Pacific Time

Standard Air

For your convenience, you can purchase Viking’s roundtrip trans-oceanic air travel in conjunction with your river cruise or cruisetour. With just one call, you can arrange your entire vacation package—your cruise, Explore More pre- and post-trip extensions and roundtrip air. Plus, your air purchase includes complimentary roundtrip transfers between the airport and hotel or ship. Select from more than 60 different gateways in either coach or business class (trans-oceanic portion), and once your reservation has been made, we will confirm your flight schedules 75 days before departure. And, best of all, Viking’s comprehensive Travel Protection Plan covers your entire vacation, including roundtrip air.

Call 1-800-304-9616 for details.

Additional Gateway Cities

For travel to Europe or Russia, please click on the link below and add the amount to the New York air price for your selected itinerary and departure date. For travel to China, add the amount to the Los Angeles air price for your selected itinerary and departure date. Call Viking Air Plus for cities not listed at 1-877-523-0580.

Click here for 2008 Additional Gateway Cities

Click here for 2009 Additional Gateway Cities

PIF & Flight Reservations

For security reasons, Viking River Cruises must have your completed Passenger Information Form (PIF) on file. The PIF is also required to make your flight arrangements and may be needed to obtain a visa for some countries. For your convenience, you can complete this form online by clicking the link below. 

Passenger Information Form

Confirming Your Flights

Flights can be reserved up to 320 days prior to departure, and flight schedules will be released 75 days prior to departure. Viking River Cruises utilizes contracted block space as outlined by each specific carrier; therefore, not all flights and routings may be available. Flight schedules/seat assignments may be changed or cancelled without prior notice at any time. Viking River Cruises attempts to accommodate guests traveling together; however, this can only be guaranteed by our Viking Air Plus service.

Our Air Department often secures auto-generated seats; should you want to make a change, please contact the airline directly. Flight schedules, seat assignments, and luggage restrictions (fees may apply) are subject to change by the airlines at any time. Viking River Cruises will make every effort to notify guests of these changes to flight schedules or luggage restrictions. However, we recommend that you contact your airline directly via website or phone at least 72 hours prior to your departure to confirm current policies for how much time to allow prior to check-in, carry-on or checked luggage restrictions, whether you can lock your bags, prohibited items, and luggage count and weight allowances for flights to and from your destination.

Special Requests

Airline arrangements such as seat assignments, special meal requests, and frequent flyer credit may be determined by the airline. It is recommended that you or your travel agent contact your airline to make these requests.

Flights & Forced Overnight

Due to airline schedules beyond our control, international flights may require a hotel overnight at a USA gateway. Viking River Cruises can assist with hotel reservations, but all associated costs for the overnight, including hotel and food costs, are at the guest's expense.

Luggage Restrictions

Each airline has its own rules and restrictions for domestic and international travel; we suggest you contact your airline(s) directly to verify checked luggage and carry-on restrictions for your flights to and from your home airport, as there may be penalties for additional or overweight luggage. Click on the link below to see the most up-to-date restrictions.

Click here for Luggage Restrictions

Domestic travel is within or between the U.S., Puerto Rico, the U.S. Virgin Islands and Canada. It is possible a domestic airline ticket may be issued in conjunction with your international ticket. Luggage fees and restrictions are based on when the air booking is made in the airline reservation system. Airline reservations are made when deposits and PIFs (Passenger Information Forms) have been received. Each airline has exceptions; please see each airline's website for details. Currently, most international airlines continue to allow 2 checked pieces of luggage and 1 carry-on per guest. All luggage details are based on the most up-to-date information received from each airline.

China Travelers

You will travel on domestic China flights during your trip. Viking River Cruises monitors luggage restrictions for these intra-China flights and luggage allowance is very limited and strictly enforced. On intra-China flights, a guest may carry on 1 piece only; with dimensions not to exceed 8 x 16 x 22 inches (20 x 40 x 55 cm) and the total weight not to exceed 11 lbs. (5 kg). There are no size or piece restrictions for checked luggage allowance for intra-China flights; however guests are allowed a total of 44.2 pounds (20 kilograms) for all pieces. Any item in excess of the above restrictions must be checked and excess charges range from $100 - $200 per piece based on weight and distance travelled. Alcoholic beverages are not permitted in carry-on luggage.

On intra-China flights, it is currently recommended to lock checked luggage. Therefore, we suggest you bring a luggage lock for each bag you will be checking.

Russian Rhapsody Travelers

An intra-Russia flight is included in this itinerary. There are no size or piece restrictions for checked luggage; however, guests are allowed a total of 44.2 pounds (20 kg) for all pieces. Carry-on items must be able to fit into overhead compartments or under the seat and cannot exceed 11 pounds (5 kg). Any items in excess of the above restrictions may incur an additional fee.

Viking Preferred Airline Reference

Click on the airline to go directly to their website.

Air Canada

Air France

Alitalia

American Airlines

Austrian Airlines

British Airways

Delta Airlines

Finnair

Japan Airways

KLM

Lufthansa

Northwest Airlines

SAS

Swiss International Air

United Airlines

Viking River Cruises Air Accommodations

Transfers are included with roundtrip airfare purchase. Transfer vouchers and other details will be provided approximately three weeks before your departure in your final document package.

Purchasing your own Air Accommodations

If air is not purchased from Viking River Cruises, transfers between the airport and ship/hotel may be purchased separately at an additional cost per person, per direction, and are available to guests whose flights arrive or depart on embarkation/disembarkation day only. Embarkation (ship) check-in is generally at 3:00 p.m.; earlier arrivals may relax in the lounge or leave your luggage aboard while you explore the port. Check-in time at most hotels is often in the early afternoon and if you arrive earlier the hotel may allow you to check in if your room is ready or will store your luggage so you can explore on your own. On departure day, guests disembarkation (ship) is generally at 10:00 a.m. and hotel check-out is generally at 12:00 p.m.

If you made your own flight arrangements and purchased our transfers separately or would like to book/purchase our transfers you can do so by calling 1-800-304-9616 or clicking on the below link.

Transfer Request Form